Payroll & Accounts Specialist


Job Title: Payroll and Accounts Management Specialist

Job Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Payroll and Accounts Management Specialist. You will be responsible for managing payroll process utilizing the ADP platform and overseeing various aspects of accounts management. This role requires a keen understanding of payroll regulations, statutory compliances, strong analytical skills, the ability to maintain accurate financial records and handle employee queries.

The role and responsibilities are detailed out as below:

New Hires:

·         Induction session to explain the payroll cycle, Statutory accounts, Bank account registration

·         Updating the Bank details (Name, AC number, IFSC) in ADP

·         Registering new employees in EPFO portal

·         Registering ESIC for all eligible employees in ESIC portal

·         Taking session of the ESIC eligible employees to explain the benefits and sending them their ESIC cards

·         Updating the Salary structure in ADP if any flexi benefit option selected

·         If opted for NPS, registering them on the related Portal (If fresh registration) or sending the transfer docs and coordinating (If existing)

·         Co-ordinating with the bank in case of any issues in NPS account registration

·         If opted for Sodexo, Registering the employees on the Sodexo portal.

Payroll (PF, ESIC, Sodexo contributions on portal):

·         Checking the Attendance of the employees and following up for regularizing the same

·         Clearing the Finance tasks for the exit employees

·         Finishing the F&F calculations before payroll.

·         Preparing the YTD sheets for Salary, PF, TDS, ESIC, NPS

·         Entering the Exit dates on PF and ESIC portal

·         Upload the PF and ESIC contributions on the respective portals for payments after Payroll finalization

·         Filing the International Workers return on EPFO portal

·         Addition or deletion of data in LWF portal

·         Upload the Sodexo contributions on the Sodexo portal

·         Preparing the Leave balance after payroll for each employee

·         Releasing the Salary slips in ADP as well as on mail

·         Clearing the doubts of the employees related to payroll, Salary slips, taxes, OT/HW

·         Guiding the employees related to PF withdrawal, KYC updation, ESIC E-card details


·         Helping the employees regarding the investment declarations, tax calculations, Proof submission

·         Preparing the FUV files and filing the TDS return for every quarter

·         Approving the Proofs submitted by employees under various sections for proper tax calculations

·         Preparing the Final Tax sheet for review and approval before the year end payroll

·         Updating and uploading the Form-16 and sharing with the employees

·         Guiding the employees in case of any queries related to taxations and Form-16

ADP System Management:

·         Utilize the ADP platform to its full potential for payroll processing and reporting.

·         Collaborate with IT and People & ADP Team to optimize ADP functionality and troubleshoot issues.

·         Provide training and support to employees on the ADP self-service portal.

·         Updating the PAN, Bank details, UAN, ESIC details for new joiners

·         Preparing Various reports like, Time attendance, Payroll reports, various YTD reports from ADP

·         Calculating Gratuity, Excess leaves used, PL encashment in ADP during payroll.

·         Updating the Perks given to employees (Amazon gift cards) in ADP

·         Updating the Salary structure in ADP as per Flexi options, Adding VPF for employees if opted.

·         Implementing the changes whenever required in ADP, i.e tax regimes, Bonus details, Salary details.



·         Bachelor’s degree in Accounting, Finance, or related field.

·         Proven experience in payroll processing, using the ADP platform.

·         Strong understanding of payroll regulations and compliance.

·         Excellent attention to detail and accuracy in financial record-keeping.

·         Proficient in Microsoft Excel and other relevant accounting software.

·         Exceptional organizational and time management skills.

·         Effective communication and interpersonal skills.


Additional Requirements:

·         Certified Payroll Professional (CPP) designation is a plus.

·         Familiarity with HRIS systems and integration with ADP is a MUST.

·         Knowledge of accounting principles and practices.

·         Ability to work independently and collaboratively within a team.

·         Commitment to maintaining confidentiality and handling sensitive information.



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